Industries · Finance & admin

Invoice reconciliation and collections

The AI agent matches each invoice with its order, flags when something doesn't add up and chases overdue payments with just the right persistence. You only look at the differences.

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Matches invoice, order and delivery note
Chases what's overdue on its own
Keeps the records up to date
You decide what escalates
How it works

One task from start to finish.

This is one of the cases it handles every day. It takes just over a minute and doesn't touch anyone on your team, except the last step.

One task, step by step0 min 41 s
  1. 07:05:02An invoice comes inArrives by email from a regular supplier
  2. 07:05:09Reads the detailsAmount, date, item and order number
  3. 07:05:18Finds the orderMatches it against the goods received note
  4. 07:05:27Finds a differenceThey're billing 2% more than ordered
  5. 07:05:36Logs itNotes the discrepancy and drafts the email to the supplier
  6. 07:05:43Passes it to youBefore claiming, you want to see it
The split

What it does alone and what ends up in your hands.

The AI agent does it

  • Read invoices that arrive by email and pull the data
  • Match invoice with order and delivery note
  • Flag differences in amount, quantity or item
  • Chase overdue invoices with staggered reminders
  • Set up suppliers and customers with their details

It passes to you

  • Differences above the threshold you set
  • Unpaid bills already through several reminders
  • Changes of terms with a supplier
  • Anything you mark as yours

You decide this list, and it changes whenever you want.

What it connects to

It works where you already work.

It reads and writes in the tools you already have. No data migration, no switching systems.

EmailYour billing softwareYour ERPSpreadsheetsYour bankDocument folders
A case

What changed in three months.

Distribution · 40 employees
11 days less

in average collection time, because overdue invoices stop waiting for someone to have time.

“Chasing payment was the first thing to drop when things got busy.”
Head of admin
Other industries
Logistics →Insurance →Retail & e-commerce →Home services →Agriculture →

Sound like your day?

On the call we look at a month of your invoices and tell you what part of the matching the AI agent can do. You leave knowing whether it's for you, whether you work with us or not.

Book a demo →